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Cobb County Human Resources
Class Title: DEPARTMENT PERSONNEL COORDINATOR
DEPARTMENT: PUBLIC SAFETY
Serves as a supervisor for the department’s Personnel Unit including training, assigning and directing work, making recommendations in performance appraisals and reporting problems to the supervisor; assists in the coordination and monitoring of department personnel projects with the assistance of subordinate staff through department heads; assists and provides direction for departmental employees with in depth, complex questions; prepares statistical, factual and cost analysis reports for management staff involving personnel issues.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Carries out supervisory duties including training, assigning, and directing work, making recommendations in performance appraisals and reporting any problems to the supervisor.
Coordinates human resource related activities of public safety (e.g., Fire, Police, E-911, Animal Control and Administration) including employee’s initial hire-in process, monitoring worker’s compensation claims, assistance to employees regarding benefits, payroll deductions and County/ departmental policies and procedures.
Reviews, approves, and ensures completion of personnel action request and change request forms when changes occur in name, address, marital status, emergency contact information and pay, or for initial hire-in, promotions, demotions, interdepartmental transfers, suspensions and leave of absence.
Ensures that working test period forms are completed within the appropriate timeframe and that pay increases are processed.
Assists in the coordination, implementation and completion of County and departmentally initiated personnel projects, including planning time lines, flow of project paperwork, instructions for project completion and relaying deadline information; follows up on the project to ensure timely completion.
Assists department employees in the resolution of personnel issues through research, advisement, and preparation of necessary documentation on employee’s behalf.
Maintains, monitors, and amends lists of positions and employees on a daily basis in accordance with directives stated on personnel action forms; researches position control concerns and works closely with the Human Resource Department to alleviate issues.
Assists in the maintenance, monitoring and editing of an automated personnel records management system, including making recommendation for improvements, updating the inventory of positions and generating reports.
Performs upon request or own initiative, special projects related to personnel matters, and to increase efficiency of Personnel Unit and staff.
Prepares in depth correspondence on own initiative or at the request of supervision to report findings of factual analysis and research involving personnel issues.
Speaks to groups to explain critical personnel procedures and introduce information.
Prepares or oversees the preparation of detailed, routine, special and summary reports.
Assists with the CALEA accreditation process by generating requested reports, conducting research and providing copies of human resource related paperwork; may interview with CALEA auditors in order to explain personnel processes.
Prepares Police and Fire bi-yearly clothing allowance reimbursement by reviewing the database for eligible employees and calculating the amount of clothing reimbursement they are eligible to receive based on policy.
Calculates salary and fringe benefit figures for budgetary and federal grant requests.
Files county, state and federal benefits in the event of a line of duty death, including meeting with beneficiary to inform him/her of benefits s/he may be entitled to receive and gathering information for filing death certificates, autopsy, toxicology and police reports.
Serves as records custodian for the Public Safety Personnel Unit files by directing, controlling and maintaining the access to files.
Maintains attendance and punctuality within customary tolerances for this position.
Performs other related duties as assigned.
MATERIAL AND EQUIPMENT USED:
Personal Computer Standard Office Equipment Standard Software Applications
Bachelor’s degree in Human Resources Management, Personnel Administration, Public Administration or related field; supplemented by two years progressively knowledgeable experience in human resources administration; or an equivalent combination of education, training and experience. Additional years of experience in human resources administration may substitute for the educational requirement on a year-for-year basis.
Knowledge of the principles and practices of human resources administration, and the practical application of such to a comprehensive public safety function.
Knowledge of pertinent federal, state and local rules, regulations, ordinances, and other regulatory standards applicable to the work.
Ability to interpret rules, regulations, and policies for effective decision-making in accordance with established precedent.
Ability to plan, assign, direct and review the work of others in a manner conducive to full performance and compliance with established policies, procedures and regulatory standards applicable to the work.
Interpersonal, leadership, planning, management and communications skills; ability to communicate professionally verbally, in writing, and in presentations.
Skill in researching, compiling, and summarizing statistical data and information materials.
Ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications.
Ability to establish and maintain effective working relationships and communications with co-workers, internal and external customers, departmental officials and the public.
Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction.
While performing the essential functions of this job the employee is frequently required to sit; use hands to finger, handle, or feel; and lift and/or move up to 10 to 20 pounds. While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors.