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Cobb County Human Resources
Class Title: BANKRUPTCY / MOBILE HOME
DEPARTMENT: TAX COMMISSIONER
Under general supervision, oversees proper collection of taxes due on bankrupt properties and mobile homes. Monitors compliance with all government laws and regulations and verifying locations and updating information on all mobile homes in Cobb County.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Computes and file claims with various U.S. Bankruptcy Court Districts nationwide for unpaid Cobb County ad valorem taxes (real, personal, mobile homes, public utilities and heavy duty equipment) owned by the debtor that files for bankruptcy protection by following established Federal Guidelines, laws and procedures, researching county databases, court records and the internet to determine properties owned by the debtor, determining and computing proper tax amounts to include penalty and interest, gathering and processing federal bankruptcy claim forms with any supporting documentation on current and past bankruptcies filed by the debtor.
Establishes and maintains all file folders and IAS records which include all information and documentation on current and past bankruptcies filed by the debtor; reviews, monitors and files all incoming legal notices and correspondence from the courts, Bankruptcy Trustee, various attorneys, claims agents, mortgage and finance companies.
Computes and files amended proof of claims; works with the County Attorney to compose legal written responses to the Court, Trustee, debtor’s attorney or other parties regarding objections to any proof of claims; communicates with all parties on issues regarding various bankruptcy, proof of claim issues and concerns.
Updates and maintains written policies and procedures as laws change; attends various seminars, legislative update sessions and any necessary continuing education classes.
Works directly with mortgage and finance companies, attorneys and potential purchasers of properties under bankruptcy by calculating proper payoffs by manually calculating any and all delinquent taxes back to the original due date for a particular year; processing and closing all paid in full, dismissed and discharged bankruptcy accounts, mailing refunds or overpayments to proper parties and late notices to owners who are no longer in bankruptcy, but have outstanding taxes; advises Levy staff when it is proper to levy on accounts that were formally bankrupt.
Creates and maintains the accuracy of the Mobile Home Digest with data from the tax assessors’ database and state GRATIS computer systems by reporting and documenting all changes to include move-ins/outs, ownership and address changes, park closing and adds or deletes changes in the tax database; prints, verifies accuracy and mails tax bills by deadline to owners of records; answers numerous inquiries from park management, mortgage and finance companies, mobile home dealers and wholesalers, movers and homeowners.
Writes new system specifications for Bankruptcy and Mobile Home portions of the CLT/IAS software program in order to allow the system to work more efficiently; work with Property Tax Business Services Manager to resolve any system or operational problems; works with the IS department to facilitate modifications to system and/or writes complex IRIS requests for vendor and tests any potential fixes or modifications to the system before program/reports are updated.
Analyzes and extracts data from various systems to write reports, create spreadsheets, graphs, charts and forms using broad working knowledge of Microsoft Office applications.
Provides Code Enforcement with a list of delinquent mobile home taxpayers upon which to serve citations; Attends Magistrate Court on behalf of the Tax Commissioner’s office when taxpayer is ordered to appear and advises prosecutor of laws regarding mobile homes and decal insurance, compliance of displaying decals and recommendations on fines or warrants to be issued.
Researches ownership and lien holder information listed on title using the statewide GRATIS system, Superior Court and other public records in order to issue tax liens against owner to facilitate the sale of the property; prepares and mails legal notices that schedules the property for sale, physically posts sale notices on the property, prepares and mails 10-day notices prior to the sale date, auction the property, prepares sales contracts and all other post-sale notices and paperwork. For those homes that are not sold, makes final demand for payment and/or deliver un-collectable accounts to a collection agency.
Devises and implements policies and procedures for the daily collection of tax payments, issuance of titles, decals, power and moving permits within the Mobile Home Division; reviews and monitors changes to state and county ordinances that affect these functions; orders new decals and PT41 forms; maintains and updates the Mobile Home Police and Procedure manual, forms, permits and documents; uses new English/Spanish translation program to translate forms and documents into Spanish and to assist in the communication with the Hispanic population in the mobile home community.
Supervises the mobile home cashier by monitoring attendance, performance and ensuring that proper procedures are accurately performed.
Trains employees on the IAS computer, the GRATIS and cash handling systems. Trains delinquent cashiers in mobile home functions, the proper procedures for applying bankruptcy payments received from the Bankruptcy Trustee, owner, mortgage or finance companies or attorney’s and monitors balances on these accounts.
Functions as back up and support cashier which includes posting payments, issuing power and moving permits, processing titles through the statewide GRATIS computer system.
Resolving any problems or situations that arise with customers, operating systems, daily production and procedures.
Maintains attendance and punctuality within customary tolerances for this position.
Performs other related duties as assigned.
MATERIAL AND EQUIPMENT USED:
Personal Computer Standard Office Equipment Standard / Specialized Software
Bachelor’s degree in Public Administration, Business Management or related field; supplemented by three or more years responsible administrative work experience in a tax collection or government real estate environment; or an equivalent combination of education, training and/or experience.
Requires valid Driver’s License.
Ex-Officio Sheriff certification.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of pertinent federal, state and local rules, regulations, ordinances, and other regulatory standards applicable to the work.
Knowledge of functions, operations, policies, and practices of the Tax Commissioner's office.
Knowledge of effective management and supervisory principles and techniques.
Knowledge of real estate functions and terminology as such applies to bankruptcy and mobile home tax administration.
Intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages, ratios and decimals.
Skill in researching, compiling, and summarizing data and information materials.
Interpersonal, leadership, planning, management and communications skills; ability to communicate professionally verbally, in writing, and in presentations.
Ability to interpret rules, regulations, and policies for effective decision-making in accordance with established precedent.
Ability to establish and maintain effective records maintenance and file management systems.
Ability to plan, assign, direct and review the work of others in a manner conducive to full performance and compliance with established policies, procedures and regulatory standards applicable to the work.
Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.
Ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications.
Ability to establish and maintain effective working relationships and communications with co-workers, internal/external customers, department management and the public.
Ability to read and interpret technical and legal documents, operation and maintenance instructions, and policy and procedure manuals.
Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction.
While performing the essential functions of this job the employee is regularly required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and lift and/or move up to 25 pounds.
While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors.